Privacy
Policy.

1. Scope

This Policy covers the JAPIN website and personal data we collect through its contact channels.

It does not cover affiliate websites, 104 Job Bank, social media platforms, or other third-party sites linked from this website. Those sites follow their own privacy policies.

2. How We Collect Personal Data

We may collect data when:

• You contact us by email, phone, or another method
• You send a question, feedback, or partnership request
• You join an event, survey, or information subscription we offer
• Our servers or cookies automatically record technical details as you browse
• We receive data from public sources allowed by law or from a third party you authorized

If an event, service, or form has its own privacy notice, that notice takes priority.

3. Personal Data We Collect

What we collect depends on how you use the website and what you share with us:

1. Identity and Contact Data

• Name
• Company or organization name
• Department and job title
• Telephone number
• Email address
• Other contact information voluntarily provided by you

2. Inquiry and Partnership Data

• Subject of inquiry
• Proposed area of cooperation
• Proposal details
• Communication records
• Attachments or other data voluntarily provided by you

3. Website Usage and Technical Data

• IP address
• Device and operating system type
• Browser type
• Access time
• Pages viewed
• Click and usage records
• Identifiers generated by cookies or similar technologies

4. Sensitive or Special Personal Data

We generally do not ask for medical records, medical or genetic information, health exam results, information about your sex life, criminal records, or other data that receives special legal protection.

Please do not send this type of data to a general contact email address. If a future health service needs it, we will provide a separate notice, ask for any consent required by law, and use appropriate safeguards.

4. Why We Collect Personal Data

We may use personal data to:

• Responding to general inquiries, feedback, or service requests
• Evaluating and communicating about business, technology, distribution, or strategic partnerships
• Handling customer service and contact matters
• Maintaining website operations, information security, and investigations of unusual events
• Analyzing website traffic and improving user experience
• Performing internal administration, recordkeeping, and audits
• Complying with laws, regulatory requirements, or legal proceedings
• Preventing fraud, infringement, cybersecurity attacks, or other unlawful conduct
• Other specific purposes to which you separately consent

Unless you consent or the law allows it, we will not use your data for a purpose unrelated to why we collected it.

5. Use of Personal Data

How Long We Keep It

We keep and use your data:

• While we still need it for the purpose we collected it
• While our business or communication relationship continues
• For any period required by law, contract, accounting, tax, or dispute needs
• For a reasonable period needed to protect our legitimate interests

When we no longer need the data and no law requires us to keep it, we will delete it, stop processing it, or remove details that identify you.

Where We Use It

We generally use personal data in the Republic of China (Taiwan).

Some cloud, email, analytics, or technical providers may operate outside Taiwan. If so, your data may be stored or processed where that provider operates. We will use reasonable contracts and security measures required by applicable law.

Who May Receive It

When needed, we may share your data with:

• Authorized employees and team members handling the relevant work
• Vendors that support our website, systems, email, cloud services, or cybersecurity
• JAPIN affiliates, with your consent or when needed to handle your request
• Courts, prosecutors, regulators, or government agencies legally allowed to request it
• Other recipients allowed by law

How We Use It

We may handle your data through systems, email, phone, documents, or other reasonable automated or manual methods.

6. When We Share Personal Data

We do not sell, rent, or trade your personal data.

We may share only the data needed when:

• With your express consent
• To respond to or handle a specific request submitted by you
• Where necessary to perform a contract or a relationship similar to a contract
• When engaging website, information technology, cloud, email, or other service providers to process data
• Where expressly required by law or lawfully requested by a competent authority
• To protect your or another person’s life, body, freedom, property, or other significant rights and interests
• To prevent fraud, cybersecurity incidents, or unlawful conduct
• Other circumstances in which collection, processing, or use is permitted by law

When a vendor processes personal data for us, we require it to follow confidentiality and security duties, and we provide reasonable oversight.

7. Cookies and Website Analytics

We use cookies to keep the website working, remember preferences, understand traffic, and improve your experience.

You can block or delete cookies in your browser settings, but some features may not work as expected.

8. Marketing Messages

We will not use your contact details for ads or marketing just because you sent a question or partnership request, unless you consent or the law allows it.

If you agreed to receive marketing, you can unsubscribe through the message or contact us at any time.

9. How We Protect Personal Data

We use reasonable administrative and technical safeguards based on the type of data and its risk, including:

• Account and access authorization management
• Firewalls, antivirus protection, and malware protection
• System updates, backups, and security monitoring
• Personal data access logs and access restrictions
• Employee training on confidentiality and personal data protection
• Confidentiality and security management of outsourced service providers
• Cybersecurity incident reporting and response procedures

No internet transmission is completely risk-free. Please do not send passwords, full identity documents, medical records, or other highly sensitive data by regular email.

10. How We Respond to Data Incidents

If personal data is stolen, changed, damaged, lost, exposed, or involved in another security incident, we will respond based on the situation and notify affected people or authorities when the law requires it.

11. Your Rights

Under Taiwan’s Personal Data Protection Act, you may ask us to:

• Tell you whether we hold your data and let you access it
• Give you a copy
• Add missing details or correct errors
• Stop collecting, processing, or using it
• Delete it
• Stop using it for marketing

We may limit or deny a request when the law allows or requires it, including to meet legal duties, protect important rights, or keep required records. If we do, we will explain why.

To keep data safe, we may ask for information that confirms your identity before handling a request.

12. If You Choose Not to Share Data

You can choose whether to give us personal data.

If you do not provide details needed for a question, contact request, or partnership request, we may not be able to:

• Verify your identity or contact information
• Respond to your question
• Evaluate a partnership proposal
• Provide the information or service you request
• Complete related administrative or communication procedures

13. Children’s Data

Minors must have permission from a legal representative or guardian before using this website or sharing personal data.

This website is not designed mainly for children, and we do not knowingly collect children’s personal data. If you believe a minor shared data without permission, contact us to request access, correction, or deletion.

14. Changes to This Policy

We may update this Policy when laws, website features, services, or our data practices change.

We will post the updated Policy here. If a change significantly affects your rights, we will provide additional notice in an appropriate way.